200 results.
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Healthcare Mergers and Acquisitions have a Profound Impact on the need for IG
Author: White, Jim
Source: AHIMA blog post | Journal of AHIMA - website
Publication Date: April 20, 2017
One of the more significant healthcare trends we see today is the consolidation (mergers and acquisitions) of hospitals, physician groups, and insurance companies into larger integrated systems. The goal of this activity have been focused on: increased market share, increased financia....
Making Amendments to Health Records (2017 Update)
Author: Burton, Ben; Downing, Katherine
Source: AHIMA practice brief | Journal of AHIMA
Publication Date: April 2017
Editor’s Note: This Practice Brief update supplants part of the 2013 Practice Brief “Patient Access and Amendment to Health Records.”
Before April 2003, a patient’s legal right to amend his or her health records was limited to those patients treated at hea....
Long Term Digital Preservation and IG: The Evolving When, Where, and How Strategy
Author: Palkie, Brooke
Source: AHIMA blog post | Journal of AHIMA - website
Publication Date: March 16, 2017
As I begin digging into the intricacies of long-term digital preservation (LTDP) of electronic healthcare data, I am realizing how little I knew. The ever-changing formats and standards for accessing personal health information (PHI) come to mind. Once obsolete, how will this information b....
Keep Out: Unsecured PHI Inside
Author: Journal of AHIMA Staff
Source: Journal of AHIMA
Publication Date: March 2017
Crumbling, decaying, and abandoned hospitals aren’t just physically dangerous examples of urban decrepitude—they also could be prime targets for medical identity thieves who know what they’re doing.
Take the case of Chicago, IL’s Edgewater Medical Center, a....
Information Asset Inventory for Information Governance - Retired
Author: Downing, Kathy; Fahy, Kristi; Foster, MeShawn; Hermann, Michelle; Meehan, Ann M.; Washington, Lydia; Woebkenberg, Jami
Source: AHIMA practice brief | Journal of AHIMA
Publication Date: February 2017
When an organization begins to implement an enterprise information governance (IG) program, one of the major initial tasks is to understand the scope and types of information in its possession. An inventory of an organization’s information is necessary in order to facilitate decision maki....
From the HIE Point of View: When is Data Too Old to Use? It Depends
Author: VanOver, Jennifer; Lusk, Katherine
Source: AHIMA blog post | Journal of AHIMA - website
Publication Date: November 16, 2016
When health information management involved keeping paper records in file rooms, a rule of thumb was that after two years with infrequent activity, medical records were often moved to off-site storage. This reduced the cost of maintaining medical records onsite long term. The records often....
Facility Closure: How to Get In, Get Out, and Get What Is Important
Author: Lail, Pamela J; Laird, Sarah S; McCall, Kris; Naretto, Joe; York, April
Source: Perspectives in Health Information Management
Publication Date: October 2016
Abstract
This article examines the current state of affairs of the health information management role in facility closure as well as the impact on revenue cycle operations. Health information management professionals are uniquely positioned to assist an organization in closure eff....
Pain at the Printer: How To Stop HIM's Addiction To Printing Records From The EHR
Author: Carey, Susan; Beahan, Sally
Source: Journal of AHIMA
Publication Date: September 2016
Historically, health information management (HIM) staff has provided paper copies of medical records in response to authorized requests. No specialty patient education was needed because the paper record was essentially self-explanatory.
But with the ongoing industry trans....
Making HIPAA Work for You: Discussing Record Access (and More) for Consumers
Author: Butler, Mary
Source: Journal of AHIMA - website
Publication Date: August 01, 2016
The US Department of Health and Human Services (HHS) has taken many steps to try and clear up consumer confusion regarding the more consumer-centric aspects of HIPAA’s Privacy Rule and Security Rule. The most recent efforts include the Office of the National Coordinator’s Patien....
Healthcare Privacy Considerations of Body-Worn Cameras
Author: DeMasters, Dana; Deanna, Peterson
Source: Journal of AHIMA
Publication Date: February 2016
A police officer with a body-worn camera records video of an altercation in an emergency department involving a patient who has become violent. During the recording another patient not involved in the altercation has their image captured. The officer leaves the facility wit....
Consumer-Facing Health Information Practices (2016 update) - Retired
Author: Kadlec, Lesley
Source: AHIMA practice brief
Publication Date: January 2016
Increased adoption and use of health information technology by healthcare providers has made greater consumer access to health information possible, as well as increased general engagement in health maintenance and care. The opportunities for improving quality and efficiency afforded by this ne....
Relating Effective Information Governance and Litigation
Author: Hedges, Ron
Source: AHIMA blog post | Journal of AHIMA - website
Publication Date: October 15, 2015
As stated in the preamble of AHIMA’s Information Governance Principles for HealthcareTM (IGPHC), “AHIMA defines information governance as an organization-wide framework for managing information throughout its lifecycle and supporting the organization’s strategy, operation....
Legal Survey Responses Offer Window to IG in Healthcare
Author: Hedges, Ron
Source: AHIMA blog post | Journal of AHIMA - website
Publication Date: September 16, 2015
Editor’s note: The views expressed in this column are those of the author alone and should not be interpreted otherwise or as advice.
For this month’s post, I’d like to discuss the results of the 2015 Legal Hold and Data Preservation Benchmark Survey re....
Evaluating the Information Governance Principles for Healthcare: Retention and Disposition
Author: Datskovsky, Galina; Hedges, Ron; Empel, Sofia; Washington, Lydia
Source: Journal of AHIMA
Publication Date: September 2015
Editor’s Note: This is the final installment in a series of four articles that discuss the eight Information Governance Principles for Healthcare™.
AHIMA’s Information Governance Principles for Healthcare™ (IGPHC) provide a framework for healthcare organizations to enhance....
Legal Perspective on the Importance of Effective Information Governance
Author: Hedges, Ron
Source: AHIMA blog post | Journal of AHIMA - website
Publication Date: August 21, 2015
Editor’s note: The views expressed in this column are those of the author alone and should not be interpreted otherwise or as advice.
AHIMA’s newly developed Information Governance Principles for Healthcare (IGPHC)TM offer healthcare professionals an informat....
Considering the Implications of a Court Order for ESI
Author: Hedges, Ron
Source: AHIMA blog post | Journal of AHIMA - website
Publication Date: July 15, 2015
In last month’s Legal e-Speaking, “ESI Meets Court Order,” I posed a series of questions about preservation and spoliation of electronically stored information (ESI) in the context of an actual order entered in a state court. I also posed those questions to members of The....
ESI Meets Court Order
Author: Hedges, Ron
Source: AHIMA blog post | Journal of AHIMA - website
Publication Date: June 11, 2015
I’ve written for AHIMA on various subjects, including preservation and spoliation of electronically stored information (ESI). This month, I want to ask you to think about both.
To start, consider this premise: The parties to a civil action agreed to an order “on D....
Retention and Disposition Policies Could Soon Become Irrelevant
Author: Butler, Mary
Source: Journal of AHIMA - website
Publication Date: May 20, 2015
As the costs associated with data storage and storage infrastructure continue to shrink—thanks to innovations such as cloud computing—individuals who manage records for a living must accept a new reality: destroying information and setting retention schedules will soon b....
Digging Out from Data Hoarding: Using Governance to Manage Information Assets and Prevent Digital Data Avalanches
Author: Butler, Mary
Source: Journal of AHIMA
Publication Date: October 2014
If a brazen television show producer were looking to cash in on the popularity of shows about hoarders, observing a health information management (HIM) department could be a good place to start.
Stories about hoarding records abound. Some hospitals have reinforced their fl....
Risks and Results of Data Spoliation
Author: Hedges, Ron
Source: Journal of AHIMA
Publication Date: October 2014
The September e-HIM Best Practices article answered some basic questions about preservation of records in the context of civil litigation. This article will consider the question, “What if something goes wrong?”
Spoliation Defined
Health information management (H....
How and Why to Preserve Health Records During Litigation
Author: Hedges, Ron
Source: Journal of AHIMA
Publication Date: September 2014
The term preservation, when used in a legal context, refers to placing information identified as relevant to a civil or criminal US court case in a legal hold to ensure the data is not destroyed or tampered with.
Health information managers, or anyone who works with records....
Healthcare On Demand: An Expanding World of Telemedicine Raises New Questions for HIM Professionals
Author: Eramo, Lisa A
Source: Journal of AHIMA
Publication Date: September 2014
It’s midnight, and your cough has been unrelenting. You power up your laptop and visit one of the many websites that feature online access to physicians 24/7. Within minutes, you’re engaging in a video consultation with a board-certified physician who evaluates you, provides clinical inst....
Federal Changes Proposed for eDiscovery Litigation Rules: Several Modifications will Directly Impact HIM
Author: Hedges, Ron
Source: Journal of AHIMA
Publication Date: August 2014
Courts don’t remain civil on their own. It takes well-crafted procedural rules, enforced by knowledgeable attorneys and judges, to keep the American legal system humming along in an orderly fashion. Aiding with the civility of the law is the Federal Rules of Civil Procedure (Federal Rules....
Governance Apples and Oranges: Differences Exist Between Information Governance, Data Governance, and IT Governance
Author: Dimick, Chris
Source: Journal of AHIMA
Publication Date: November 2013
Though sometimes used interchangeably, data governance and information governance are two distinct terms with very different meanings. And information technology (IT) governance is something completely different as well. With AHIMA pushing its members and the healthcare industry to embrace information governance as a major tent pole of HIM work, it is important for HIM professionals to understand the difference and interrelation of these governance terms and just what an individual can do to help foster governance initiatives that aim to improve health records and patient care....
Retention and Destruction of Health Information
Author: AHIMA
Source: AHIMA practice brief
Publication Date: October 2013
Editor's note: This update supersedes the August 2011 practice brief "Retention and Destruction of Health Information."
Health information management professionals traditionally have performed retention and destruction functions using all media, including paper, images, optic....
Patient Access and Amendment to Health Records (2013 update)
Author: AHIMA
Source: AHIMA practice brief
Publication Date: October 2013
This practice brief has been updated. See the latest version here. This version is made available for historical purposes only.
Rules for Handling and Maintaining Metadata in the EHR
Author: AHIMA
Source: AHIMA practice brief | Journal of AHIMA
Publication Date: May 2013
Metadata is the foundation on which information management systems are built. It is required to support the various uses of data, to manage the information and record lifecycle, to verify data integrity, authenticity, and reliability, and to evaluate the relative importance of data and informat....
Segmenting Data Privacy: Cross-industry Initiative Aims to Piece Out Privacy Within the Health Record
Author: Coleman, Johnathan
Source: Journal of AHIMA
Publication Date: February 2013
Not all protected health information (PHI) is created equally. Some health data requires special handling according to law, organizational policies, or patient preferences. For appropriate sharing of health information to occur, a patient must trust that a provider organization will proper....
Rebooting Release of Information: Patient Portals are Changing ROI, but Analog Record Release is Still Necessary
Author: Crawford, Mark
Source: Journal of AHIMA
Publication Date: February 2013
Patient portals are becoming commonplace in healthcare facilities, which have installed the technology to provide patients and physicians immediate online access to electronic medical records. Adoption of patient portals will continue to increase, driven in part by stage 2 “meaningfu....
Consumer-Facing Health Information Practices - Retired
Author: AHIMA
Source: AHIMA practice brief | Journal of AHIMA
Publication Date: September 2012
Increased adoption and use of health information technology by healthcare providers has made greater consumer access to health information possible, as well as increased general engagement in health maintenance and care. The opportunities for improving quality and efficiency afforded by this ne....
Data Ownership Evolves with Technology
Author: Demster, Barbara
Source: Journal of AHIMA
Publication Date: September 2012
Technology has transformed the world of health information management (HIM), bringing about change for many of the field’s longstanding professional concepts and work methods. The classic rule of ownership in the words-on-paper era of health records was that “the paper (physical medium) belong....
Identifying Issues in Facility and Provider Mergers and Acquisitions. Appendix A: Information Management Checklist for Mergers and Acquisitions
Author: AHIMA
Source: AHIMA practice brief attachment
Publication Date: February 2012
Action Item Responsible Party Comments Completion Date
Obtain a list of all health information and technology systems. For example:
Practice A Encoder
Practice B Encoder
Practice A Lab Module
Practice B Lab Module
Practice A Billing System
Practice B Billing Syste....
Identifying Issues in Facility and Provider Mergers and Acquisitions (2012 update)
Author: AHIMA
Source: AHIMA practice brief | Journal of AHIMA
Publication Date: February 2012
Editor's note: This practice brief supplants the November 1996 brief "Managing Health Information in Facility Mergers and Acquisitions."
Healthcare's rapidly changing environment has prompted an increase in mergers and acquisitions as facilities and providers strive to s....
Identifying Issues in Facility and Provider Mergers and Acquisitions. Appendix B: HIM Worklist: Setting Up a New Clinic
Author: AHIMA
Source: AHIMA practice brief attachment
Publication Date: February 2012
Purpose:
To ensure all health information-related tasks are addressed in the process of setting up a new clinic.
Departments Needed: Contracting, Marketing, IS, HIM, Patient Management Systems, EMR Team, Clinic Management, Billing/Coding Questions to Answer:
1. What is the legal name....
Managing Nontext Media in Healthcare Practices - Retired
Author: AHIMA
Source: AHIMA practice brief | Journal of AHIMA
Publication Date: November 2011
The most common type of media used in healthcare practices in the past several decades has been text. Text is comprised of printed words, letters, and numbers translated into information used for diagnosis and treatment.
Today's healthcare practices have adopted more sophisticated me....
Document Management and Imaging Best Practices to Manage the Hybrid Record
Author: Dooling, Julie A; Downing, Kathy
Source: AHIMA Convention
Publication Date: October 02, 2011
Under the Health Information Technology for Economic and Clinical Health (HITECH) Act of 2009, Stage I meaningful use incentives focus on electronically capturing health information in a structured format. While scanned images do not meet these requirements, electronic document management syst....
Understanding Patient Access and Amendments
Author: Wiedemann, Lou Ann
Source: AHIMA Convention
Publication Date: October 02, 2011
The Health Information Portability and Accountability Act (HIPAA, 45 CFR, section 164.524 and 164.526) and subsequent privacy rule revisions under the Health Information Technology for Economic and Clinical Health (HITECH) Act changed how covered entities approach a patient’s right to ac....
Retention and Destruction of Health Information. Appendix D: AHIMA's Recommended Retention Standards (2011 update)
Author: AHIMA
Source: AHIMA practice brief attachment
Publication Date: August 2011
This practice brief has been updated. See the latest version here. This version is made available for historical purposes only.
Protecting Patient Information after a Facility Closure. Appendix B: Sample Notice When Records Will Be Transferred to a Storage Facility (2011 update)
Author: AHIMA
Source: AHIMA practice brief attachment
Publication Date: August 2011
Protecting Patient Information after a Facility Closure. Appendix E: Sample Certificate of Destruction (2011 update)
Author: AHIMA
Source: AHIMA practice brief attachment
Publication Date: August 2011
Protecting Patient Information after a Facility Closure. Appendix D: Health Information Management Checklist for Acquisitions and Closures (2011 update)
Author: AHIMA
Source: AHIMA practice brief attachment
Publication Date: August 2011
This document is intended to be used as a guide and is not intended to be all-inclusive. It should be adapted to the setting or organization type.
Purpose: To ensure appropriate health information management tasks are processed during the acquisition, closure, or dissolution of an org....
Protecting Patient Information after a Facility Closure. Appendix A: Sample Notice When Records Will Be Transferred to Another Healthcare Provider (2011 update)
Author: AHIMA
Source: AHIMA practice brief attachment
Publication Date: August 2011
Retention and Destruction of Health Information (2011 update)
Author: AHIMA
Source: AHIMA practice brief
Publication Date: August 2011
This practice brief has been updated. See the latest version here. This version is made available for historical purposes only.
Protecting Patient Information after a Facility Closure (2011 update)
Author: AHIMA
Source: AHIMA practice brief
Publication Date: August 2011
Editor's note: This update supplants the November 2003, March 1999, and September 1996 practice briefs "Protecting Patient Information after a Facility Closure."
Today's healthcare environment fosters competitiveness and complex business relationships. These environment....
Retention and Destruction of Health Information. Appendix C: Accreditation Agency Retention Standards (2011 update)
Author: AHIMA
Source: AHIMA practice brief attachment
Publication Date: August 2011
This practice brief has been updated. See the latest version here. This version is made available for historical purposes only.
Managing Legacy Systems for Compliance and Data Protection
Author:
Source: AHIMA online training
Publication Date: May 17, 2011
This webinar addresses the management of legacy systems around patient care and compliance directives, how to manage, retain and maintain legacy systems to limit the amount of lost data, and preserve important data to expedite legal cases and payments.
Physician Practices, E-Prescribing and Accessing Information to Improve Prescribing Decisions
Author: Center for Studying Health System Change
Source: External web site
Publication Date: May 05, 2011
Privacy Rights Never Die: And Sometimes Complications Linger On
Author: AHIMA
Source: Journal of AHIMA
Publication Date: May 2011
The laws surrounding release of a deceased patient's records can lead to complex and frustrating situations in the HIM department. Just who has access rights depends on federal law, state law, and individual circumstances, illustrated by the two scenarios below.
Last summer the Office....
HIE Management and Operational Considerations
Author: AHIMA
Source: AHIMA practice brief | Journal of AHIMA
Publication Date: May 2011
Editor's note: This update supplants the November-December 2006 practice brief "Privacy and Security in Health Information Exchange".
The primary function of a health information exchange (HIE) is to permit access to clinical information on demand at the point of care. HIEs enabl....
DIY ROI: Putting Release of Information in the Hands of Patients
Author: Haas, Mark
Source: Journal of AHIMA
Publication Date: April 2011
Since 2007 Massachusetts General Hospital has been working toward a do-it-yourself model for records requests. Not only does the organization save time and money when patients fulfill their own requests, the model also aligns with the emerging philosophy of patient-centered care, wher....
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